“I saw three advantages to doing process analysis this way:

1) the employees are doing real work in a team setting

2) the teams see different perspectives and feel like they're not the only one with this problem

3) we're driving a methodology through the organization and starting to get critical mass who knows and uses business process analysis.”

Jon Bain-Chekal,
Finance Project Manager
University of California, Berkeley

 

Case Study

Providing What Clients Want: Both Personal and Efficient Customer Service

Industry: Healthcare

The Situation
Clients were complaining about frequent service problems. As customers saw it, problems were assigned to one rep and then bounced to another support person. Their issue could go down a black hole, and problem resolution extended long after agreed completion times. The company was worried about retaining customers.

Ideas and Involvement
We put together a cross functional team of call center, client service specialists, and account managers with their management. Together we analyzed two key jobs handling service problems, and studied multiple client entry points to the company. We also reviewed the ‘good and the bad’ of the automated case tracking and identified best practices in account management.

Impact
We separated the roles of the account manager and customer service manager, the first moving to a proactive strategic role and the second to a daily operational excellence role. We set up a one touch system that allowed customers to get live phone service immediately. Clients loved it! We built rules into the automated tracking software to service clients vs. passing the buck. In three months we annihilated the backlog of 400 problem cases, eliminating customer issues.

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